Why is it useful to have a candidate tracking {conceptvarient}?

It takes lots of time and effort to recruit great people to your business. And as soon as a potential candidate is identified, is it crucial to sustain a high pace of engagement. The highest quality candidates do not remain available for long. A poorly executed experience at any point in the recruiting process can turn away quality candidates}. A candidate tracking procedure solves this problem.

What is a candidate tracking procedure?

Screen potential candidates for your business with this easy-to-follow candidate tracking procedure. Spend less time delegating scheduling, interviewing, and reference checking tasks. Utilising this procedure means you can easily track progress so you can always know what’s going on.

Better-quality candidates

Research shows that the best candidates are attracted to businesses that include a comprehensive and thoughtful candidate engagement procedure. Processes that are less clear and slow-paced tend to deter away candidates that are highly qualified. It is by systematizing your recruitment process that your business can get the most of out of your efforts.

Comprehensive tracking

There are many areas involved in recruitment within a business. The Recruiter, Hiring Manager, Coworkers, and others all have important roles. Whilst having many areas of a business involved can be useful, it also increases the chances of confusion when there isn’t a structured candidate recruiting procedure. Instead, plan, organize, and track how your business screens, interviews, and entices candidates. It is beneficial, then, to establish distinct steps for the process and delegate each part to the right individual. To automate the process and track progress easily, use this candidate tracking template. Making sure that this process is done correctly and on schedule is a very effective way to attract the best employees.

How to document and automate your candidate tracking procedure:

  • Document and Share the Process
    Get started with the candidate tracking template. Tailor the outlined process in accordance with your business’s specific needs. Add roles, assignments, relative due dates, timelines, tasks, forms, videos, images, and details to meet your requirements. This documented process can be shared online with business managers or, if preferred, PDF or printed copies can be distributed.
  • Automate Workflow Processes and Checklists
    Typically, candidate tracking involved employees from many different areas of a business. Recruiters and hiring managers juggle schedules to conduct multiple phone and on-site interviews. HR gathers and contacts references. Automated coordination of workflows and tasks means that everyone can move through the process with cohesion and clarity. To start a new candidate tracking workflow from your documented process, simply click Start.
  • Integrate with Other Systems
    Moving data between systems is a slow-moving and error prone process when it comes to candidate tracking. By implementing TeamworkIQ’s integration points, your business is able to effectively exchange events and data across a huge variety of other apps and software.
  • Achieve Operational Excellence
    By signing up with TeamworkIQ, your whole team can save significant amounts of time and money by automating processes that are usually done manually. View live processes on dashboards. Drill down into the details. Get reports at your convenience and notifications if issues arise. Archive everything for record keeping and compliance.
  • Avoid Costly Mistakes
    Make sure each critical step gets done right and on time. When steps in the candidate tracking procedure steps get done incorrectly, forgotten, done late or missed the company’s risk of putting off quality candidates during the hiring process increases significantly.

What are the best practices for managing candidate tracking?

There are a number of expert-approved tips and advice to improve the management of your candidate tracking process:

Simplify the application

When it comes to candidate tracking, a common issue is that the application simply isn’t completed. Applications can be useful at whittling out the best from the worst, but when it is especially complicated or lengthy, your business may find that it simply isn’t being completed enough. To fully understand how and why your application is unsuccessful, candidate tracking software must be utilised so that the primary areas of drop off in the application can be identified.

Review source data

When your business has an automated and holistic approach towards candidate source data, it becomes much easier to work out where the optimum candidates are coming from and the average cost per hire for sourcing them. This will allow your business to redistribute its candidate sourcing budget and stop wasting time and money on less-than-fruitful sources.

Ease of communication

Communication can make or break the candidate tracking process. When communication with candidates is slow and incoherent, your business’s professionalism suffers as a consequence. By opting for an automated system that allows for standardized and intelligent automatic responses, communication logs that can be easily reviewed and integration across software, your business can minimise the risk of error that comes with wholly-manual communication with candidates.

Use our procedure template today

By implementing TeamworkIQ’s procedure templates, your business can rest assured that candidate tracking will be done with consistency and clarity. With TeamworkIQ, procedures that can often be difficult and time-consuming, become innovatively automated and efficient. To begin organizing and refreshing your business’s candidate tracking procedures, sign up to TeamworkIQ today.

Use TeamworkIQ’s candidate tracking procedure template to assure that your candidate tracking is handled smoothly and effectively for everyone involved.

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