Why should I be using a candidate tracking {conceptvarient}?

The best candidates require significant time and effort to recruit to your business. And as soon as a potential candidate is identified, is it crucial to sustain a high pace of engagement. The top candidates do not remain available for long. A less than professional experience at any point in the recruiting process can turn away quality candidates}. A candidate tracking checklist makes sure you provide a well-planned experience.

What is a candidate tracking checklist?

Implement this simple and effective candidate tracking checklist to screen potential candidates for your business. By doing this you can spend more of your time on important tasks rather than the interviewing, delegation of scheduling, and reference checking that comes with screening. Easily track progress of each candidate by using this checklist so that you are aware of each step of the process.

Better-quality candidates

Research shows that, by including a comprehensive and considerate candidate engagement checklist, the best candidates are attracted to your business. Ambiguous, slow-paced processes create hesitation and turn away highly qualified candidates. To get the most out of your recruiting efforts, plan and systematize your recruiting process.

Comprehensive tracking

Recruitment involves many parts of a business. The Recruiter, Hiring Manager, Coworkers, and others all have important roles. Whilst this can be useful in many ways, it also leaves the process open to much more confusion due to the variety of people involved when you are lacking a structured candidate recruiting checklist. Instead, plan, organize, and track how your business screens, interviews, and entices candidates. It is useful to break the process down into steps and delegate each area to the correct person. Use this candidate tracking process template to automate the process and track progress. Make sure things get done right and on schedule to attract the best employees.

How to document and automate your candidate tracking checklist:

  • Document and Share the Process
    Get started with the candidate tracking template. Tailor the outlined process in accordance with your business’s specific needs. Add videos, images, details, roles, assignments, relative due dates, timelines, tasks, and forms to meet your needs. Generate print and PDF copies of your documented process or share it with other managers.
  • Automate Workflow Processes and Checklists
    Typically, candidate tracking involved employees from many different areas of a business. Recruiters and hiring managers juggle schedules to conduct multiple phone and on-site interviews. HR gathers and contacts references. When an automated coordination of workflows and tasks are implemented within your business, everyone is helped by the increased clarity of the process. To start a new candidate tracking workflow from your documented process, simply click Start.
  • Integrate with Other Systems
    Moving data between systems can lead to many errors, whilst also requiring significant amounts of time and energy that could be used best elsewhere. Utilising TeamworkIQ’s integration points allows your business to exchange data and events with countless other apps or software used within your organization.
  • Achieve Operational Excellence
    By signing up with TeamworkIQ, your whole team can save significant amounts of time and money by by operating efficiently and uniformly. View live processes on dashboards. Analyze the details. Get reports at your convenience and be notified if there’s an issue. Archive everything for compliance and record keeping.
  • Avoid Costly Mistakes
    Make sure each critical step gets done right and on time. When steps in the candidate tracking checklist steps get missed, forgotten, done incorrectly, or done late the company’s risk of missing out on top candidates during the hiring process increases significantly.

What are the best practices for managing candidate tracking?

There are a number of expert-approved tips and advice to improve the management of your candidate tracking process:

Simplify the application

One of the first areas in which many businesses stumble is a convoluted application that candidates simply don’t complete. If a candidate is first faced with an extremely complicated or lengthy application process, they will be much more likely to abandon filling it in. To fully understand how and why your application is unsuccessful, candidate tracking software must be utilised so that the primary areas of drop off in the application can be identified.

Review source data

Businesses can obtain an extensive view of where the best candidates are coming from along with the average cost per hire when source data is stored and reviewed coherently across the different departments. Effective analysis of candidate sourcing data will allow your business to whittle out the least fruitful sources whilst putting its time and money to better use.

Ease of communication

Communication can make or break the candidate tracking process. When communication with candidates is slow and incoherent, your business’s professionalism suffers as a consequence. By opting for an automated system that allows for standardized and intelligent automatic responses, communication logs that can be easily reviewed and integration across software, your business can minimise the risk of error that comes with wholly-manual communication with candidates.

Use our checklist template today

By implementing TeamworkIQ’s checklist templates, your business can rest assured that candidate tracking will be done consistently and effectively. With TeamworkIQ, procedures that can often be difficult and time-consuming, become innovatively automated and efficient. To begin organizing and refreshing your business’s candidate tracking procedures, sign up to TeamworkIQ today.

Use TeamworkIQ’s candidate tracking checklist template to assure that your candidate tracking is handled comprehensively and effectively for everyone involved.

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