Smarter Than To Do List Apps

Trying to coordinate processes with a todo list app?

There’s a simpler, smarter way: TeamworkIQ

TeamworkIQ offers the ease of use of a todo list but does more. Simply type up who needs to do what and let TeamworkIQ’s smarts handle all the next steps for you. It’s simple, smart, automated workflow software. Work smarter with TeamworkIQ.

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1 Minute Explainer
Turn Todo Lists into Automated Workflows

How it works

How TeamworkIQ works: type up your process, start multiple processes from your process doc, track progress and get results.

Type up your process

TeamworkIQ handles all the next steps, task assignments, and due dates for you.

Start new workflows

TeamworkIQ coordinates the workflow and keeps you up-to-date.

Get immediate results

Free up your time and reduce costs as work gets done faster and gets done right the first time.

Why is TeamworkIQ better than todo list apps for managing processes and teamwork?

There are big differences between todo list apps (a.k.a task management apps) and TeamworkIQ. Both have “task management” features. However, TeamworkIQ is smarter, does more, and saves you more time.

What is a todo list app?

A todo list app is software designed to keep track of tasks that need to be done. In most cases todo list apps are optimized for personal tasks, but many todo list apps also let tasks be assigned to other people.

What is a task management app?

A task management app is another term for a to do list app. It is software designed to keep track of tasks that need to be done. In some cases task management apps allow tasks to be assigned to other people.


Click a topic below for details

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Todo List Apps

Tedious for
process management.
Task Management

Both TeamworkIQ and todo list apps assign and track tasks for work that needs to be done. However, TeamworkIQ is for managing and automating processes, procedures, and workflows. Task list apps are best for tracking ad-hoc tasks and small projects.

Workflow automation

TeamworkIQ lets you define any step-by-step workflow complete with multiple levels of subtasks. You can enforce the sequence of steps easily by outlining your process with numbered bullets. Or, use regular bullets for work that can be done in any order. Task management tools typically focus on tasks that can be organized and reorganized according to priority status. The notion of “workflow” tends to be more aligned with the workflow for each task, not an overarching process. The ‘workflow’ for task management usually consists of “not started” and “done”. Occasionally the status “in process” is supported. Accordingly, task management’s workflow concepts align with task completion statuses which must be manually changed from one to the other by a user. In contrast, process management workflow automates multi-step processes wherein the transition from one step in the process to the next is automated.

Conditional logic

Process automation and workflow software typically support conditional logic. For example, an approval step in the process may ask a person to approve, reject, or send back submitted work for revision. Depending on the decision, different branches of the workflow will be followed. An approval moves work forward. A rejection stops the process, but may also trigger other work to be done. A request for revision, send the process back to the point where work needs to be redone and resubmitted. Task management software lacks the notion of conditional logic and branching workflows. TeamworkIQ supports the ability to branch the workflow based on decisions to opt-into or out-of a branch of the workflow.

Dynamic due dates

TeamworkIQ figures out task due dates for you. In a process or standard procedure that gets used again and again, due dates are usually defined relative to other dates in the process. Phrases like “due 3 days after {checklist started}” or “2 weeks after {event date}”, or “4 days before {new hire date}” can be used to set due dates. As soon as you tell TeamworkIQ the key dates, it can calculate all the other due dates for you. Task management software on the other hand typically does not have such automation because it’s more focused on discreet tasks that are manually coordinated by a project manager. Without an overarching process that defines the steps and substeps, tasks and subtasks for a process, there’s no need for project management software to have automated due dates. Instead, the project manager is left to put their time and effort into coordinating it all.

Process templates

Some task management software lets you duplicate a task list in order to create a new collection of tasks for a similar project. However, when you do, if the work needs to be assigned to a different collection of people, you’ll need to manually reassign the tasks to new people one at a time and then do the same for task due dates. It requires lots of time of effort. TeamworkIQ’s process templates are smarter than that. Process templates define reusable workflows but are different in two key ways. First, tasks do not have to be assigned to individual people. They can be assigned to roles like “HR Manager” or any other job title you want. Then, when you start a new workflow, you can assign the role to a person without having to reassign lots of other tasks and hope you do not miss anything. The same is true for due dates. Due dates for process steps and tasks can be defined relative to other dates. For example: “3 days after {new hire date}”, “2 weeks after {checklist started}”, “1 month before {event date}”. Thus you need only set a value for the key date when starting a new workflow from a template, and all other due dates automatically calculate for you.

Why is TeamworkIQ smarter and better than a todo list app or a task management app?

TeamworkIQ, todo list apps, and task management apps all use simple checklists to keep track of work that needs to be done. However, TeamworkIQ’s checklists can not only handle task checklists, they can also handle procedural checklists. With TeamworkIQ you can not only create checklists, you can also create checklists which outline step-by-step processes, standard operating procedures, and workflows. When you do, TeamworkIQ will coordinate the process steps for you. Tasks are assigned at the right time as soon as prior process steps are completed. With todo list apps or task management apps, all tasks get assigned at once, then it’s up to you to manually keep work moving forward and make sure transitions of work from one person to another do not fall through the cracks.

When building a process, it’s typical to define a sequence of steps that can be repeated such that a clear sequence of steps can lead to a high-quality outcome. For example, the process of onboarding a new employee or a new customer. In contrast, task lists are often aligned with project-oriented work that’s unique in nature, for example, gathering items needed for a trade show or event, or, personal reminders for small projects that need attention.

Accordingly, task list apps and todo list apps are usually more optimal for projects whereas process management software is optimal for processes. Trying to use one to do the job of another results in lots of wasted time. Trying to manage recurring business processes, procedures and workflows with software like Wunderlist, Todoist, or, can be like spreading thick peanut butter on bread. It’s doable but it can be tedious. Lots of time and attention is required to push things along while making sure nothing goes wrong (potentially leading to a sticky situation). Process automation, on the other hand, is more like a factory machine applying peanut butter to cookies moving on a conveyor belt. Work moves forward automatically while the process repeats with predictable precision time and time again. Both have the task of spreading peanut butter but one is more optimal than the other depending on the objective.

TeamworkIQ is designed to make managing your business processes simple. Just type up who needs to do what as you would in a document. Your process document can then be used again and again to start new automated workflows which TeamworkIQ manages for you start-to-finish.

See how TeamworkIQ works to discover more about how businesses like yours are streamlining operations, making sure things get done right, and reducing costs with TeamworkIQ.

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