Smarter Than Other Project Management Tools

Trying to Coordinate Repeatable, Recurring Processes with a Project Management Tool?

There is a simpler, smarter way: TeamworkIQ

TeamworkIQ is the easiest way to automate workflows, processes, and procedures. Simply outline who needs to do what and let TeamworkIQ’s smart checklists coordinate the rest for you.

tasks falling through the cracks, deadlines missed, a stressed out business manager

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How it works

How TeamworkIQ works: Type up your process, start multiple workflows from your process doc, track progress and get results.

Outline the steps and tasks

TeamworkIQ handles all the next steps, task assignments, due dates, data capture, and details for everyone involved.

Start new workflows

TeamworkIQ coordinates the workflow process and keeps you up-to-date.

Get immediate results

Free up your time and reduce costs as work gets done faster and gets done right the first time.

1 Minute Explainer

How To Create and Use Recurring Processes, Repeatable Workflows, Simple Checklists with TeamworkIQ

Why is TeamworkIQ better than project management tools for process management?

There are big differences between project management tools and process management software. Both have “task management” features. However, that is precisely why many people confuse the two. Here’s why you should be thinking “process management” not “project management”. But first, let’s understand what the two terms mean.

What is project management?

  • A project is “an individual or collaborative enterprise that is carefully planned and designed to achieve a particular aim. E.g.: a research project”.
  • Project managment software helps everyone invoved in a project understand, coordinate and track the tasks, time and resources required to accomplish the goal of the project.
  • A project manager is a person skilled in project managment who is responsible to coordinate the people, resources, and tasks necessary to perform the work needed to finish the project.

What is process management?

  • A process is “a series of actions or steps taken in order to achieve a particular end”.
  • Process managment software helps organizations document standard operating procedures, automate workflows, coordinate and track tasks, and optimize operatonal processes.
  • Workflow software helps organizations automate processes by automatically coordinating process steps, tasks, task assignees, and due dates. Tasks within the steps of the workflow can be assigned to a person for completion or can be integrated and connected to other software programmed to complete the task. Workflow software may request people or other systems provide information back ot the workflow to complete the task. The workflow may use rules or conditional logic to follow different workflow paths depending on the information gathered or decisions made during the workflow process.
  • A process manager is responsible for process design and optimization. A process manager evaluates processes, documents them, monitors and optimizes the performance of processes. Process management is inherent to many managerial roles that are not titled “process manager”. However, process management jobs can be a specialization in some industries as well.

What’s the difference between project management and process management?

When building a process, it’s typical to define a sequence of steps that can be repeated such that a clear sequence of steps can lead to a high-quality outcome. For example, the process of onboarding a new employee or a new customer. In contrast, projects are often aligned with work that’s unique in nature, for example, design and build a website for a customer or plan a marketing campaign. Projects and processes are not mutually exclusive. The process for a project is often “define the goal; gather requirements; design a solution; build, test, and refine.”. However, it’s unlikely anyone would ever say “the project for our process is…”.

Accordingly, project management software is optimal for projects and process management software is optimal for processes. Trying to use one to do the job of another results in lots of wasted time. Trying to manage recurring business processes, procedures and workflows with software like Wrike, Asana, Trello, Basecamp, Jira or other project management tools can be like spreading thick peanut butter on bread. It’s doable but it can be tedious. Lots of time and attention is required to push things along while making sure nothing goes wrong (potentially leading to a sticky situation). Process automation, on the other hand, is more like a factory machine applying peanut butter to cookies moving on a conveyor belt. Work moves forward automatically while the process repeats with predictable precision time and time again. Both have the task of spreading peanut butter but one is more optimal than the other depending on the objective.

TeamworkIQ is designed to make managing your business processes simple. Just type up who needs to do what as you would in a document. Your process document can then be used again and again to start new automated workflows which TeamworkIQ manages for you start-to-finish.

See how TeamworkIQ works to discover more about how businesses like yours are streamlining operations, making sure things get done right, and reducing costs with TeamworkIQ.


Click a topic below for details

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Project Management Software

Not optimal
for processes.
Task Management

Both TeamworkIQ and project management software assign and track tasks for work that needs to be done. However, TeamworkIQ is for managing and automating processes, procedures, and workflows. Project managment software is for managing projects.

Workflow automation

TeamworkIQ lets you define any step-by-step workflow complete with multiple levels of subtasks. You can enforce the sequence of steps easily by outlining your process with numbered bullets. Or, use regular bullets for work that can be done in any order. Project management tools typically focus on tasks that can be organized and reorganized according to priority status. The notion of “workflow” tend to be more aligned with the workflow for each task, not an overarching process. Project management workflow is usually “not started”, “in progress”, and “done”. Project management workflow is aligned with task completion status wherein a user changes the state of the task manually from one to the other. Process management workflow automates more complex, multi-step processes wherein the transition from one step in the process to the next is automated.

Conditional logic

Process automation and workflow software typically support conditional logic. For example, an approval step in the process may ask a person to approve, reject, or send back submitted work for revision. Depending on the decision, different branches of the workflow will be followed. An approval moves work forward. A rejection stops the process, but may also trigger other work to be done. A request for revision, send the process back to the point where work needs to be redone and resubmitted. Project management software lacks the notion of conditional logic and branching workflows. TeamworkIQ supports the ability to branch the workflow based on decisions to opt-into or out-of a branch of the workflow.

Dynamic due dates

TeamworkIQ figures out task due dates for you. In a process or standard procedure that gets used again and again, due dates are usually defined relative to other dates in the process. Phrases like “due 3 days after {checklist started}” or “2 weeks after {event date}”, or “4 days before {new hire date}” can be used to set due dates. As soon as you tell TeamworkIQ the key dates, it can calculate all the other due dates for you. Project management software on the other hand typically does not have such automation because it’s more focused on discreet tasks that are manually coordinated by a project manager. Without an overarching process that defines the steps and substeps, tasks and subtasks for a process, there’s no need for project management software to have automated due dates. Instead, the project manager is left to put their time and effort into coordinating it all.

Process templates

Some project management software lets you duplicate a project in order to create a new collection of tasks for a similar project. However, when you do, if the work needs to be assigned to a different collection of people, you’re stuck again doing project management work, manually reassigning the tasks to new people, one at a time and then doing the same for task due dates. It takes lots of time of effort. TeamworkIQ’s process templates are smarter than that. Process templates define reusable workflows but are different in two key ways. First, tasks do not have to be assigned to individual people. They can be assigned to roles like “HR Manager” or any other job title you want. Then, when you start a new workflow, you can assign the role to a person without having to reassign lots of other tasks and hope you do not miss anything. The same is true for due dates. Due dates for process steps and tasks can be defined relative to other dates. For example: “3 days after {new hire date}”, “2 weeks after {checklist started}”, “1 month before {event date}”. Thus you need only set a value for the key date when starting a new workflow from a template, and all other due dates are automatically calculated for you.

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