The Need for a Well-Designed System
A goal is great for defining what success looks like; a system is great for actually making progress toward that goal. Your goal can provide direction and even push you forward in the short term, but eventually, a well-designed system always wins.Haden here is referencing a problem shared between managers and teams alike. Managers need to know the organisation’s goals and what defines success in terms of progress towards them. This differs between businesses, from revenue to improved customer outreach. That’s where a well-designed system is necessary. We need our project management and process coordination systems to easily break down goals into tasks that can be efficiently delegated to co-workers and other collaborators without any further follow-up conversations or contextualization needed. In our research, we found that while classic project and process management software can do this, the time it takes to enter data into those applications is high, and often not worth the extra time. Instead, people revert to using email to delegate work and documents to communicate steps in a process. While efficient for communicating what needs to get done, it’s a poor system to track work through completion. Both classic project management software and email are not saving the manager or the team time. Instead, they impose a tax on everyone’s time for the benefit of tracking work and progress towards goals. To solve this, TeamworkIQ combines the ease of typing up who needs to do what with the efficiency of automated task assignments, progress monitoring, and alerts when something needs attention. The TeamworkIQ system coordinates and tracks teamwork, projects and processes for you.